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PROCEDURES MANUAL REGARDING 3RD CYCLE OF STUDIES

Addressees: Students (and Steering Committees of Doctoral Programmes (DC))

  • Students interested in enrolling in a Doctoral Programme at the School of Engineering shall submit their application through an online form, according to the previously announced calendar on the following website http://candidaturas.eng.uminho.pt/ccientifico/public/
  • Required documentation must be sent/handed over to the Pedagogical Council (CPEEUM), which will afterwards forward the documentation to the Steering Committees (DC).
  • The DC is responsible for drafting the minutes document with candidate seriation. The minute document will be sent via docUM to the CPEEUM, with the subject (“Ata de seriação do PDXXX_Ano letivo_ X fase”) within two weeks after application period has ended. After approval, the CPEEUM will send the minutes document to the Academic Services (SAUM), via docUM, cc: DC.
  • The DC is responsible for drafting the minutes document with candidate seriation. The minute document will be sent via docUM to the CPEEUM, with the subject (“Ata de seriação do PDXXX_Ano letivo_ X fase”) within two weeks after application period has ended.
  • After approval, the CPEEUM will send the minutes document to the Academic Services (SAUM), via docUM, cc: DC.
  • The DC is responsible for informing the candidates of the results of their application and the application procedures.
  • The CPEEUM will upload the candidates’ individual process into SAUM’s information system.
  • Students must register online through the academic portal within the deadline established on the Academic Calendar.
  • Students must register online through the academic portal within the deadline established on the Academic Calendar.
  • • Along with the supervisor, the student must propose a study plan to the DC
  • Within one month of their registration, the DC must send the students’ Individual Plan to the CPEEUM, via docUM, with the subject (“Plano de estudos do aluno_PDXXX_Nome completo do aluno_ IDXXXX”).
  • After approval by the CPEEUM, the Individual Plan will be sent to SAUM, via docUM, cc: Programme Director.
  • Students must annually renew their registration at the SAUM, at the beginning of the academic year, as established by the Academic Regulation.

  • Students must submit their work plan to the DC, together with the form on Annex I - Request for Presentation of Thesis Planning Defense (https://www.eng.uminho.pt/en/divulgacaoinstitucional/downloads/Pages/default.aspx).
  • DC must send the form to the CPEEUM, via docUM, with the subject (“Requerimento de pedido de provas_PDXXX_Nome completo do aluno_ IDXXXX”).
  • The CPEEUM will ask the SAUM to issue the classification sheet (“pauta”), cc: DC.
  • Within the period established by the Academic Calendar, students must present their thesis planning defense for the UC (Curricular Unit) Thesis Planning/Thesis Project.
  • Approval on the UC Thesis Planning/Thesis Project must occur before students transition to the 2nd year

  • The thesis admission request must be submitted according to the guidelines established in Annex II – THESIS ADMISSION REQUEST/DOCTORAL PROGRAMME https://www.eng.uminho.pt/en/divulgacaoinstitucional/downloads/Pages/default.aspx
  • Students must fill in the provided form and send the document to their supervisor, who will validate it and forward it to the DC.
  • The DC will send the CPEEUM, via docUM, with the subject (“Pedido de admissão a tese_PDXXX_Nome completo do aluno_ IDXXXX”), all of the following documentation:
    1. Candidate’s Thesis Admission Request (Annex II)
    2. Acceptance of Scientific Supervisor (Annex II)
    3. Information from the Steering Committee of the Doctoral Programme (Annex II)
    4. Information from the Research Centre (Annex II)
    5. Candidate’s Curriculum Vitae
    6. Work plan, signed by the candidate and supervisor(s), stating:
      • Summary of the project and research opportunities
      • Objectives of the project to be carried out
      • Means necessary to the completion of objectives
      • Work schedule (including the date of beginning of work plan) The work schedule must consider the complete duration of the doctoral programme, including its teaching component. Therefore, the several tasks included in the work plan shall refer to one year of curricular activity and the remaining years related to the thesis plan. In case the student is enrolled as a part time student, the number of academic years under this regimen must be clearly highlight. For a doctoral programme with 240 ECTS, 4 academic years, the work plan of a full time student could be considered, for instance, as follows:
  • • The thesis admission request via docUM must follow this structure in the “subject” field: “Pedido de admissão a tese ao PDXX_nome completo do aluno_ idXXXX_ano letivo” and be classified as follows:
    • 750 – Prestação de serviços de ensino e formação
    • 10 - Gestão do aluno e formando
    • 05 - Processos individuais de alunos
    • 03 - 3º Ciclo
  • After verifying the student complies with all the admission conditions, the CPEEUM will send the thesis admission request to the Scientific Council of the School of Engineering (CCEEUM), via docUM, cc: DC.
  • The CCEEUM will analyse the thesis admission request.
  • Once approved, the CCEEUM will communicate the admission acceptance to the student and his/her supervisor(s).


  • Students must have their academic situation settled (all UCs included in the study plan must be completed and enrolment fees paid for).
  • Students must go to the DA with the documentation defined by the Academic Regulation:
    1. ) Request form for thesis defense, addressed to the Rector;
    2. ) Two hard copies of the thesis (printed copies);
    3. ) One printed copy of the thesis abstract in Portuguese and English or French, maximum one full page;
    4. ) One printed copy of the curriculum vitae;
    5. ) Nine digital copies (in CD) of the thesis and abstract, in Portuguese and English or French, as well as the students’ curriculum vitae, dully labelled and identified;
    6. ) Declaration issued by the supervisor(s), except when the candidate wishes to present the defense under his/her own responsibility, in accordance with the law;
    7. ) Declaration from the programme director stating that all requirements laid down by the doctoral programme have been met;
    8. ) Declaration confirming that the thesis or equivalent work is original;
    9. ) Declaration referring to thesis deposit on RepositóriUM.


  • The Academic Division will ask SAUM for any information
  • The SAUM are responsible for gathering all information concerning enrolment fees and curricular units completed during the doctoral programme
  • The SAUM will inform the Academic Division whether the student complies will all the required conditions to present its thesis defense
  • The Rectory asks the EEUM for the jury proposal
  • The EEUM asks the DC for the jury proposal
  • The jury proposal is approved by the President of the CCEEUM, by delegation of powers
  • The CCEEUM will send the jury proposal to the Rectory for jury nomination
  • The Academic Division sends the theses (one copy for each jury member plus one copy for the President of the CCEUM)
  • The CCEEUM schedules the 1st jury meeting
  • The call for the 1st meeting is sent
  • The jury schedules the thesis defense date


Special cases

  • Students request the modification to the DC, by e-mail;
  • The DC asks the Research Centre for an approval declaration;
  • The DC sends the request and the declarations to the CCEEUM, via docUM;
  • The CCEEUM informs the Academic Division of the modification.

  • In case students wish to request an academic training and research experience crediting request, they must submit all required documentation to the SAUM and comply with the guidelines laid down in Rectoral Decree RT-11/2009
  • The SAUM will send the process to the CPEEUM, which may request a support declaration to the DC
  • After analysing the students’ crediting request and professional experience, the DC will submit the process for CPEEUM’s approval, which in turn will forward the process to the SAUM.


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